Hosting an Event
Are you interested in producing an RHAA approved competition in your area? The first step is to determine the date and location of the competition. At that time contact the RHAA office to reserve your date and have it added to the calendar. In order for a local ranch horse competition to be approved to qualify its winning contestants for advancement to the RHAA National Finals, the outlined minimum criteria must be followed and the event must be approved by a signed sanction agreement which is to be submitted to the RHAA office no less than thirty days prior to competition. All necessary forms (judges’ cards, competition results, membership applications) can be downloaded from the RHAA website and only RHAA forms must be submitted at the conclusion of all events.
It is the responsibility of the show producers to provide all cattle, office help, arena workers and approved RHAA judges.
The local competition must be open to the world. Reasonable entry deadlines are obviously allowed. In an otherwise closed ranch rodeo, the ranch horse competition event still must be open to the world. Entries may only be limited due to time constraints. Classes offered will be the Wrangler, Cowboy, Ranch Hand, Junior, and Senior classes at all competitions in order for contestants to compete with other RHAA members of similar skill levels.
RHAA Sanction Fee
A $10.00 per horse sanction fee must be delivered to the RHAA office along with the event results by the sponsoring organization following the event. The Sanctioning Agreement signed by the show committee constitutes the payment of a sanction fee regardless of the outcome of the show, (i.e. whether the class was a qualifying class, # of entries etc.) as well as the use of RHAA approved forms only.
Local competition results must be reported in writing certified by the event director or secretary, to the RHAA office immediately following the conclusion of the show (not to exceed five days). In the event of back to back shows, the RHAA may request placing and earning information to be submitted either by fax or by email within 2 business days of the event. Items required to be forwarded to the RHAA office are as follows: the completed RHAA competition form (indicating number of entries, class, riders’ names, horse’s registered name, placing, and pay out, in order of final placing), sanctioning fee, and judges’ sheets, as well as any new memberships and fees collected.
At least two judges are required in all shows which had in excess of fifty entries at the prior year’s competition. Two judges are recommended at all competitions. Judges’ names must be submitted to the RHAA at least two weeks prior to the show. Only RHAA certified, card carrying judges must be used at all competitions. Judges must hold a current RHAA membership and must have attended at least one RHAA Judge’s seminar within the previous two years as required by RHAA. Judges must be provided with a current copy of the rules and RHAA judge’s card at the time of competition and be familiar with the judging criteria. One judge must be provided a whistle or a flag in the event a run must be halted to allow for new cattle. It is important that judges do not sit together or confer during scoring. Judges should sit outside the arena of competition, preferably one judge on each side of the arena so they will be judging different views of the competition. Judges must use a uniform score sheet supplied by the RHAA. All score sheets must be forwarded to RHAA after the competition. A current list of certified judges can be found on the website.